Guides

Ah, the dreaded cover letter. Every time you sit down to write one, you probably browse cover letter examples online, get overwhelmed, and think something to the effect of: Does anyone really read these? Wouldn’t it be so much easier if I could just let my resume speak for itself?

First off: Yes, we can assure you that cover letters do, in fact, get read. In fact, to some hiring managers, they’re the most important part of your job application. And yes, while it would be easier to let your resume speak for itself, if that was the case you’d completely miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.

Ready to dive in? To make sure your letter is in amazing shape (and crafting it is as painless as possible), we’ve brought the best advice on writing a cover letter into one place. Read on—then get to writing!

For most job-seekers, a good resume is what stands between a dream job and Choice D. Get your resume right, and you’ll be getting replies from every other company you apply to.

If your resume game is weak, though, you’ll end up sitting around for weeks, maybe even months, before you even get a single response.

So you’re probably wondering how you can write a resume which leads to HR managers inviting you to interviews daily.

Well, you’ve come to the right place!

In this guide, we’re going to teach you everything you need to know about how to make a resume:

How to Write a Resume – Basic Steps

  1. Pick the Right Resume Format & Layout
  2. Mention Your Personal Details & Contact Information
  3. Use a Resume Summary or Objective
  4. List Your Work Experience & Achievements
  5. Mention Your Top Soft & Hard Skills
  6. (Optional) Include Additional Resume Sections – Languages, Hobbies, etc.
  7. Tailor Your Information For the Job Ad
  8. Craft a Convincing Cover Letter
  9. Proofread Your Resume and Cover Letter

Preparing for an interview takes a lot more than Googling a list of common interview questions. You have to make a great first impression appearance-wise (no wrinkly suits here!), have a great knowledge of your target company and its product, and, of course, know exactly how to convey that you’re the perfect fit for the job.

So to help you get prepared, we compiled a list of our all-time best pre-interview tips. From strategizing about how to tackle the toughest questions to packing your briefcase, we’ve got you covered—with 30 ways to make sure you bring your A-game.

Numbers 1-7Know Your Audience

  1. Spend a few hours learning everything you can about the company—from as many sources as you can. Talk to friends and contacts, read current news releases, and, yes, spend some time on Google. Often, candidates just look at the information a company is pushing out via the website and social media, but fail to look more in depth at what others are saying. By doing so, you’ll get the larger picture about the company (along with any negative press).
  2. Get a sense of “who” the company is and how to embody a similar personality during your interview. Start by reading the company’s blog and Facebook page—the tone of the company’s content on these sites will speak volumes. Or, try reading individual employees’ blogs to figure out what type of people work (and excel) there.
  3. Twitter can also be an excellent resource because you can see what the company and its employees are talking about. Are they sarcastically bantering with each other? Feel free to throw a few jokes in as you’re meeting with people. Are they tweeting up a storm about an event or product launch? Use it as a conversation starter.
  4. No matter what role you’re interviewing for—engineering, sales, marketing—you should always use the product before your first interview (and ideally, a few times). If hired, your goal will be to create value for the people who use that product, and being a user yourself is the first step.
  5. Check out Glassdoor for company reviews from current and previous employees—but take them as a guide, not fact. Here’s a guide to interpreting anonymous reviews correctly.
  6. Before your interview, get a list of the people you’re meeting with from the company. Then, learn more about them—including what type of behavior might intrigue them or turn them off. Finally, prep some questions that are specific to each interviewer: Ask for details about her focus at the firm, discuss current events on his specialty, or bring up a common interest you know he or she has outside the office.
  7. Different firms use different types of interviews, so ask what you’ll be faced with. For example, some companies will ask case questions or brain teasers while others will give a standard set of typical interview and leadership questions. Asking the recruiter or HR contact about the interview format ahead of time is totally fair game. And once you know, investing time to become familiar with this style can make a huge difference.

Numbers 8-16Anticipate the Interview Questions

  1. Even if you’re a well-oiled interviewing machine, it’s essential to spend time thinking carefully about what skills, accomplishments, and interview answers will resonate with your interviewers most. Your management abilities? Your creativity? The examples you share will probably be slightly different everywhere you interview.
  2. Have an answer to “tell me about yourself” ready to go. Interviewers always ask it, and you want to be sure to nail this first part of the interview.
  3. Don’t be thrown off by the classic, “What’s your biggest weakness?” One foolproof method: Think of something that you struggle with but that you’re working to improve. For example, maybe you’ve never been strong at public speaking, but over the past few years, you’ve taken on leadership roles and volunteered to run meetings to help you be more comfortable when addressing a crowd.
  4. You can easily find lists of common interview questions—but don’t prepare by writing out your entire answer; instead, jot down a few notes or bullet points and keep them on hand for the interview itself. You’ll ensure you cover the bases—without reading from a script.
  5. Don’t forget about the numbers! Finding some numbers, percentages, increases, or quotas you can use when talking about your responsibilities and accomplishments really sweetens the deal and helps you tell a hiring manager why you’re so awesome. (Here’s how to include them, even if you don’t work with numbers.)
  6. It’s likely you’ll get asked why you’re interested in this particular role and company. (And if you can’t answer this question, you shouldn’t be in the interview!) So to make sure you can, consider why you’re interested in the function and identify a couple of key factors that make it a great fit for you and how it aligns with [what motivates you](https://www.themuse.com/advice/what-motivates-you-interview-question-answer-examples) (e.g., I love customer support because I love the constant human interaction and the satisfaction that comes from helping someone solve a problem”).
  7. Don’t just think about how you’ll answer certain questions; practice looking in the mirror and answering them out loud. This prep work will help you clarify your thoughts and make you much more comfortable during the interview.
  8. Do as many mock interviews as you possibly can with a friend. You’ll be much better at answering, “What would you bring to the position?” the 100th time you do it than the first, right?
  9. Prepare a few smart questions for when it’s your turn to ask. Make sure they’re thoughtful ones that show you’ve been paying attention and have done your homework when it comes to researching the company and the specific job you’re after. Try these!

Numbers 17-24Pack (and Dress) Accordingly

  1. Plan the perfect interview outfit. For companies that have a business or business casual dress code keep your look basic and conservative for the first interview. Not sure what to wear? If you have a contact or friend who works at the company you’re interviewing with, see if he or she can give you a heads up as to what people wear. If you don’t have that luxury, hang out at a coffee shop across the street a day or two before, and try to get a glimpse at what people are wearing.
  2. Make sure you get your outfit cleaned, pressed, and tailored (a modern fit is best). People often have their “interviewing suit” that’s been sitting in their closet for the past couple of years, and they dust it off for the occasion—you don’t want to be that guy or girl.
  3. Don’t forget about the little things: Shine your shoes, check for loose hems, and make sure your fingernails look manicured. This is the stuff that you don’t always think people notice, but they do!
  4. Do a little pampering, because looking your best helps you feel your best. If that means you need a facial, haircut, razor shave, or even a new interview outfit, then by all means do it! Feeling good about yourself will boost your confidence—and we probably don’t have to tell you that confidence is key to landing your dream job.
  5. Print out five copies of your resume. You never know who you’ll be meeting with, and you want to have your resume ready to go in case you’re asked for it.
  6. Prepare a reference list, whether you think you’ll be asked for it or not. For each reference, include a name, title, organization, division or department, telephone number, and email address, as well as a sentence briefly explaining the relationship (e.g., “Carlton was my team leader for two years, during which we collaborated on four major product launches”).
  7. Prep a go-to interview kit for your purse or briefcase. It should be large enough to hold your everyday essentials, plus your interview musts, such as extra resumes and a notepad, as well as a special emergency kit stocked with what you might need in an unexpected situation (think: Band-Aids, a stain stick, an umbrella, and breath mints).
  8. Clean out your bag! If you have to dig past candy wrappers, phone chargers, and old receipts to get that resume, you’re going to look a little unorganized. Everything you need should be neatly organized and readily accessible. The less you have to rifle through your bag, the better. Here’s a general checklist of what to bring to an interview so you’re super prepared.

Numbers 25-30Get Your Head in the Right Place

  1. Spend the most time before the interview not rehearsing questions, but reflecting on your career chronology to date. When you know your story inside and out, it’s much easier to apply examples to just about any interview question.
  2. Getting ready for a technical interview? Start preparing as early as possible. Working through a prep book or sample questions will not only give you good practice, but it’ll also put you in the right problem-solving mindset.
  3. Come up with a go-to phrase that’ll help you avoid dead air if you need time to stall and gather your thoughts. Two strategies that work well are repeating the question thoughtfully before answering or saying (slowly), “Now, that is a great question. I think I would have to say…”
  4. Brush up on what certain body language conveys. Be aware of what you’re communicating through your posture and stance—and make sure it’s good. (For example, sitting with your arms and legs crossed sends a message that you are closed-off or feel defensive.) Think your movements through ahead of time so you are not distracted (or distracting) during the interview.
  5. Use an interview cheat sheet to compile all the details you need to remember, jot down notes about what you want to say and ask, and check off all the essentials of what to bring to the interview. Print one out for every interview, read it over the morning of, and you’ll be good to go! (We made one for you right here!)
  6. Oh, and get some sleep. This sounds like something your mom would tell you, but there are few things that will throw you off your game like sleep deprivation.

When Muse career coach Theresa Merrill does mock interviews with her clients, she always leads with, “Tell me about yourself.” It’s good practice because that’s often the very first thing an interviewer will ask you to do—whether you’re having a preliminary phone screen, speaking to your prospective boss, or sitting down with the CEO during a final round.

Even though it’s one of the most common interview questions, “it almost always stumps them,” Merrill says. It might seem like an easy win—after all, you know all about yourself!—but responding to this invitation to talk about you in the context of a job interview can feel stressful and complicated. “It’s challenging because it is broad, open-ended,” Merrill points out. You might be thinking: Um, what do you want to know? How am I supposed to pick what to share out of my entire life story right now?

Luckily, you can prepare in advance and use this common opening prompt to your advantage, setting the stage for a successful interview.

 

Why Interviewers Ask It

As with any interview question, the key to crafting an impressive answer is understanding why people are asking in the first place.

“It lets them ease into the actual interviewing,” says Alina Campos, Muse career coach and founder of The Coaching Creative. “Often when the conversation starts it’s a lot of small talk and it’s a way to transition into it,” especially for less seasoned recruiters or hiring managers. “The interviewee’s nervous but the interviewer’s trying to get their bearings [too].”

It’s also a great starting point that can help inform the direction of the interview, says Muse career coach and CareerSchooled founder Al Dea: “Depending on what you say it’s going to help them figure out the next question,” which might help start a chain effect of follow-up questions and lend an easy flow to the conversation.

Beyond serving as an icebreaker and transition, Dea says, this introductory question also helps recruiters and hiring managers accomplish what’s often one of their major goals in the hiring process: getting to know you.

If you answer it well, the interviewers will begin to find out why you’re the best candidate for this job, in terms of hard skills and experience as well as soft skills. It’s a great opportunity to demonstrate that you can communicate clearly and effectively, connect with and react to other humans, and present yourself professionally.

There are plenty of times when you’ll hear these exact words: “Tell me about yourself.” But interviewers might have their own versions of the prompt that are asking pretty much the same thing, including:

  • I have your resume in front of me but tell me more about yourself.
  • Walk me through your experiences.
  • I’d love to hear more about your journey.
  • Tell me a little bit more about your background.

A Simple Formula for Answering “Tell Me About Yourself”

Lily Zhang, Manager of Graduate Student Professional Development at the MIT Media Lab and a writer for The Muse, recommends a simple and effective formula for structuring your response: present, past, future.

  • Present: Talk a little bit about what your current role is, the scope of it, and perhaps a big recent accomplishment.
  • Past: Tell the interviewer how you got there and/or mention previous experience that’s relevant to the job and company you’re applying for.
  • Future: Segue into what you’re looking to do next and why you’re interested in this gig (and a great fit for it, too).

This isn’t the only way to build your response, of course, and you can tweak it as you see fit. If there’s a particularly potent story about what brought you into this field, for example, you might decide to start with that “past” story and then get into what you’re doing in the present.

Whatever order you pick, make sure you ultimately tie it to the job and company. “A good place to end it is to give a transition of this is why I’m here,” Dea says. You want to be absolutely certain your interviewer is left with the impression that it “makes sense that [you’re] sitting here talking to me about this role.”

8 More Tips for Answering “Tell Me About Yourself”

Okay, so you’ve got an interview coming up and you know it’s probably going to start with some form of “tell me about yourself.” Here’s what else you need to do to nail your answer.

1. Tailor Your Answer to the Role and Company

“When an interviewer asks that, they really mean tell me about yourself as it’s relevant to the position you’re applying for and this company. I think they’re giving you an opportunity to articulate succinctly why you have the right qualifications,” says Muse career coach Tina Wascovich.

Take advantage of the opportunity! In order to do that, you’ll want to spend some time combing through the job description, researching the company, and figuring out how you can tell your story in a way that makes it crystal clear why you’re interested and what you bring to the table that aligns with the role and company.

“This is the best chance to be very direct and share your objective. But your objective needs to fulfill their goals,” says Muse career coach and recruiter Steven Davis.

For example, a client he worked with was leaving a job where she’d worked on a team developing a new antibacterial cream and getting it ready for clinical trials. The new job she wanted entailed working on an entirely unrelated product, so the important thing for her to mention in this case was that prior to her current role, she’d never had experience working on antibacterial creams and was able to come in and figure out how to move the process forward, just as she could do in this new role.

So when you’re in the midst of a job search looking for a particular type of role, you might have a basic template you use for every interview, but make sure to tweak it to fit the company. “It’s an opportunity to show them right away that you get it,” Campos says. “If they talk a lot about culture, weave that into your answer,” she adds, and if the company or even the particular team emphasizes something else, see if you can incorporate that. In some cases individual keywords could help give the cue that you’ve done your research and are a good fit, according to Campos. For example, does the company refer to itself a tech company or a startup, a consumer brand or an online retailer, a publication or zine?

“Generally the [answers] that always resonate with me show that they really get the role,” she says, as well as why they applied. “I get more engaged because I can see that it’s going to go somewhere.”

2. Keep It Professional

In keeping with the notion that this question carries an invisible addendum—“as it’s relevant to this role and company”—you’re best off keeping your answer professional. Wascovich explains that whereas the norm in some countries might be to share personal details at this point, in the U.S. you should avoid doing so. In other words, this isn’t the time to talk about your family and hobbies, unless you know something very specific about the company that would lead you to believe otherwise.

3. But Inject Some Passion Into Your Answer (if You Feel Comfortable)

Keeping your answer professional, however, shouldn’t stop you from shedding light on why you’re passionate about your work or about this company, even if that broaches slightly more personal territory.

“If people feel comfortable telling their story from a passionate perspective, it helps engage the interviewer and set them apart,” says Wascovich. For example, Wascovich recently worked with a special education administrator who’d actually been a special education student in elementary school. Her teachers inspired her to pursue the career she did. “So in telling your story about how you got your start, that could be a unique hook.”

You don’t have to go into a huge amount of detail, but if your goal in an interview is to stand out among the applicant pool and be memorable, then infusing this answer with some passion can help you do that.

“People don’t want to talk to robots—they want to talk to humans,” Dea says. “I love it when someone tells me, I knew I wanted to work in marketing when I was a kid. I’ve always really loved writing.

Campos agrees. “If a person really is connected to their mission and what they want to go after in their next role and this company really aligns, this is a great place to bring that in,” she says. You might incorporate a sentence like, “I’m really passionate about x and y and so I was really attracted to your company…”

4. Be Succinct (and Definitely Don’t Recite Your Resume)

Whatever you do, don’t waste this time regurgitating every single detail of your career. “Most people answer it like they’re giving a dissertation on their resume,” says Davis, but that’s only going to bore the interviewer to tears.

It’s not just about entertaining or engaging your interviewer, Campos explains. You’re also giving a hint as to how you’ll speak in meetings with co-workers, bosses, and clients. Are you going to ramble for 10 minutes every time someone asks you a somewhat open-ended question?

There’s no scientifically proven optimal length for answering this or any interview question. Some coaches and recruiters will tell you to keep it to 30 seconds or less, while others will say you should aim for a minute, or talk for no more than two minutes.

“Everyone has a different approach,” says Dea, who’s had candidates speak for one minute or go on for five. But in his experience, people tend to start losing steam after 1.5 to 2.5 minutes of uninterrupted talking. You’ll have to decide what feels right for you in any given context, but if you’re speaking for longer than a couple of minutes, there’s a good chance you’re getting into too much detail too soon.

Make sure you’re also reading the room as you’re talking. If the other person looks bored or distracted, it might be time to wrap it up. If they perk up at one part of your answer, it might be worth expanding on that topic a bit more.

In general, however, remember that you don’t have to relay your entire life story here, Dea says. Think of it as a teaser that should pique the interviewer’s interest and give them a chance to ask follow-up questions about whatever intrigues them most.

5. Practice (But Don’t Memorize)

You don’t want to wait until you get this question in a live interview to try out your answer for the first time. Think through what you want to convey about yourself ahead of each interview and practice saying it out loud.

Davis recommends leaving yourself a voicemail or recording your answer and then waiting an hour or more before you listen to it to give yourself some distance and perspective. When you finally play it back, see if the answer sounds solid and credible to you.

If you can, go beyond practicing solo. “It always helps to practice with other people to hear yourself say it and hear feedback from how other people are interpreting what you’re saying,” Dea says. Asking a trusted colleague, friend, or family member to listen and react to your answer will help you hone it. If your practice buddy is game, you can even ask them what they would say if they were being asked, and try to put yourself in the interviewer’s shoes to think about what you’d look for on the other side.

Practice will surely make your answer stronger and help you become more confident giving it. Dea warns, however, against memorizing and reciting your spiel word-for-word. “There’s a fine balance between practicing and memorizing. It needs to come off as very authentic,” he says.

Wascovich explains that recruiters might be more understanding of new grads in their first couple of years in the workforce who sound like they’ve memorized their answer, but that it’s likely to be a red flag for anyone with a little bit more experience. “You don’t want to sound overly rehearsed,” she says. “You should be able to have a conversation,” she adds. “Imagine yourself telling a story to a good friend.”

6. Know Your Audience

As with any interview question—or conversation for that matter—you’ll want to make sure you understand who you’re talking to. You might get some form of “tell me about yourself” at every single stage of the interview process for a job, from the phone screen through final rounds, but that doesn’t mean you have to give the same exact answer every time.

If you’re speaking to a recruiter who’s not immersed in the hard skills of the team you’d be joining, you might keep your answer more focused on the bigger picture, whereas when you speak to your prospective boss, you might get a little bit more technical. If you’re talking to a C-level executive as part of your final round, it’s probably smart to touch on why you’re drawn to the overall mission of the company they run.

You can also enhance your answer and make it more specific to the role and company based on what you learn as you progress through the interview process, Campos says, such as, “When I talked to so-and-so it really resonated with me that your mission or value is…”

7. Keep It Positive

If you were fired or laid off from your last job, this probably isn’t the best moment to mention it. “There’s a time and place for everything—you don’t have to cram it all into this answer,” Campos says. “If you view this as your first impression professionally, give them a window into that but don’t give them everything. The conversation’s not ready for that.”

As you move further into an interview, things get more comfortable. So wait until you get a specific question about why you’re looking to change jobs or why you have a gap on your resume to address those topics.

And that advice you’ve probably heard a million times about not badmouthing your previous employer? That applies here, too. Especially here. If the first thing you tell an interviewer is how awful your boss is and you’re trying to escape the misery of their micromanaging clutches, that’s a big turnoff.

8. Remember This Is Often Your First Impression, and It Matters

“We really only have one chance to make a first impression,” Davis says. “My opinion is that most hiring decisions are made in the first minute,” which includes your greeting, handshake, eye contact, and the first thing you say, which may very well be your response to “tell me about yourself.”

Even if the powers that be aren’t making an irreversible determination shortly after the conversation begins, a first impression can color the rest of the interview. If you have to spend the rest of the time making up for a bad opening, you’re in a very different position than if you gave a succinct, confident, and relevant answer right off the bat.

“Be prepared for this question and show interviewers you prepared for it,”
Campos says. “The confidence that comes across in this is a really good place to start from.”